Privacy Policy

Last updated: 14 October 2026

This notice describes how STEFANINI ACE S.r.l. processes personal data through stefaniniace.it, its contact form and the Google Forms linked from the website, with reference to Articles 13 and 14 GDPR.

1. Data controller

STEFANINI ACE S.r.l.
Via San Giuliano 45/47, Frazione Levata, 15062 Bosco Marengo (AL), Italy
VAT no.: 02709360065
Email: info@stefaniniace.it.

2. Data and purposes

• Website contact form: name, phone number, email address and enquiry reason, to respond and follow up.
• Quotation requests via Google Forms: identification and contact details plus technical/commercial information entered in the form, to prepare quotations and manage pre-contractual or contractual steps.
• Job applications via Google Forms: contact details, CV and professional information voluntarily provided, to assess the application and possible recruitment.
• Website operation: technical data and security logs that may be generated by hosting systems, as needed to operate and protect the service.

3. Legal bases

Contact and quotation requests are processed to respond to the individual and take steps at their request before entering a contract (Article 6(1)(b) GDPR), and where necessary for the legitimate interest in managing and securing communications (Article 6(1)(f)). Contract and accounting records are processed to comply with legal obligations (Article 6(1)(c)). Applications are assessed in connection with the steps requested by applicants and the legitimate interest in recruitment, subject to applicable law.

4. Required information

Required fields are needed to handle the request. If they are not provided, Stefanini ACE may be unable to respond or prepare a quotation. Additional information is optional.

5. Retention

• General enquiries: up to 12 months after the enquiry is closed.
• Quotations not followed by a contract: up to 24 months after discussions end.
• Contract, invoice and accounting documents: for statutory periods, generally up to 10 years.
• Unsuccessful applications: up to 12 months after receipt, unless deletion is requested or a different period is communicated for a specific recruitment process.
• Technical logs: for the period needed for security, troubleshooting and applicable obligations.

6. Recipients

Data may be accessed by authorised personnel and service providers needed for hosting, website operation, email and online forms. The quotation and recruitment forms are hosted on Google Forms; by completing them, users also use Google’s platform and are subject to Google’s own privacy information and terms. Stefanini ACE receives submitted responses. Data is not sold or made public.

7. International transfers

Some technology providers may process data outside the European Economic Area under safeguards applicable under GDPR. See also Google’s Privacy Policy.

8. Your rights

Subject to GDPR conditions, you may request access, rectification, erasure, restriction, objection and, where applicable, portability by contacting info@stefaniniace.it. You may also lodge a complaint with the competent supervisory authority.

9. Automated decisions

The website does not use profiling or automated decision-making to decide on enquiries or applications.

10. Google Forms

This notice should be directly accessible from both the quotation and recruitment forms. The introductory text alone does not replace a complete privacy notice.